Board oversight
The board approves the annual budget, reviews management accounts at every meeting, maintains the risk register and holds the executive to account.
Governance & Accountability
Who runs CYEF, under what authority and with what oversight.
Everything a partner, funder or due-diligence reviewer needs in one place. Policies are published as downloads rather than described, because a document is evidence and a description is a claim.
Legal status
Registration and legal form.
| Registered name | Chipukeezy Youth Empowerment Foundation |
|---|---|
| Legal form | Available on request |
| Registration number | Available on request |
| Registered under | Available on request |
| Operating since | 2017 |
| Registered address | Tala, Machakos County, Kenya |
| Institutional contact | [email protected] · +254 748 390 908 |
A copy of the registration certificate and the governing document are available to partners and funders on request through the institutional contact above.
Oversight
How decisions are made and checked.
Named functional leads
Education operations, sport, monitoring, communications, finance and legal advisory each sit with a named person, so responsibility is traceable.
Separation of duties
The person who requests a payment never authorises it, and never reconciles the account it came from.
Declared interests
Board members and staff declare interests annually. Anyone with an interest in a decision withdraws from it, and the minutes record that they did.
Independent examination
Annual accounts are reviewed by an external accountant or auditor.
Political independence
CYEF's name, platforms and beneficiaries are never used to support a party, candidate or campaign. Public appointments held by CYEF representatives are kept separate.
Policies & downloads
The full policy pack, published as files.
Fifteen documents drafted against Kenyan law, including the Children Act 2022, the Data Protection Act 2019 and the Employment Act 2007. They are also mapped to the International Safeguards for Children in Sport.
Adoption status. These documents are complete and in use as CYEF's working standards. Formal board adoption is recorded as pending board adoption. Each PDF carries a version block on its cover showing its owner, version and review date, so you can see exactly what you are reading.
| Document | What it covers | Status |
|---|---|---|
| Child Safeguarding and Child Protection Policy | Commitment, scope, definitions, safe recruitment, behaviour standards, risk, response, partners and review. Mapped to the eight International Safeguards. | Board adoption pending |
| Code of Conduct | What every adult must always and never do, situations needing care, standards for children and parents, plus the signed declaration. | Board adoption pending |
| Incident Reporting and Escalation Procedure | The six steps from disclosure to closure, escalation timescales, roles and the incident report form. | Board adoption pending |
| Child Protection Referral Pathway | External routes including Childline 116, police, Sub-County Children Officer and health facilities, with which route applies to which concern. | Board adoption pending |
| Media, Photography and Image Use Guidance | Consent, what may be photographed, captions and naming, stories, online safety, storage and retention. | Board adoption pending |
| Consent Forms | Programme participation and emergency information, media and image use, story consent, plus the young person's own agreement. | Board adoption pending |
| Document | What it covers | Status |
|---|---|---|
| Data Protection Policy | What CYEF holds and why, rules for staff, the retention schedule, rights requests and the 72-hour breach duty. | Board adoption pending |
| Conflict of Interest Policy | What counts as a conflict, declaring and managing one, rules for recruitment, procurement and programme places, plus the annual declaration form. | Board adoption pending |
| Whistleblowing and Protected Disclosure Policy | How to raise a serious concern, the protection you receive, internal and external routes and response timescales. | Board adoption pending |
| Anti-Fraud, Bribery and Corruption Policy | Definitions, the risks specific to CYEF, the rules, financial controls, gifts and how a suspicion is handled. | Board adoption pending |
| Finance and Procurement Policy | Roles, income and restricted funds, authorisation limits, payments, procurement thresholds, assets, reporting and audit. | Board adoption pending |
| HR and Volunteer Management Policy | Recruitment, engagement terms, induction, conduct, dignity at work, grievances, discipline and ending an engagement. | Board adoption pending |
| Equality, Diversity and Inclusion Policy | Priority groups and the barriers they face, girls in sport, inclusive programme design and how participation is measured. | Board adoption pending |
| Risk Management and Event Safety Policy | The organisational risk register, activity risk assessment, missing child procedure, incidents and the pre-activity checklist. | Board adoption pending |
| Complaints and Feedback Policy | How anyone can complain, complaints from children, response timescales, external routes, plus partner and vendor safeguarding expectations. | Board adoption pending |
Reports & financials
Accountability documents.
| Document | What it contains | Status |
|---|---|---|
| Registration certificate | Proof of legal registration and the registering authority. | On request |
| Constitution or bylaws | The governing document as adopted, covering membership, the board and decision-making. | On request |
| Annual report | Programme highlights, outcomes, partner notes and priorities for the year ahead. | On request |
| Financial statements | Income and expenditure, use of funds and independent examination. | On request |
| Organisation chart | Reporting lines across education operations, sport, finance and communications. | On request |
| Indicator tracking table | Output and outcome indicators, baseline and endline plans, feedback tools and reporting cadence. | On request |
Documents marked on request are shared with partners and funders carrying out due diligence. Email [email protected] and state which you need.
Raise something
Concerns, complaints and disclosures.
Safeguarding concerns go to the safeguarding contact and are acted on the same day. Complaints about CYEF's work are acknowledged within five working days and answered within thirty. Serious wrongdoing can be reported confidentially under the whistleblowing policy, and anyone reporting in good faith is protected.