Board oversight
The board approves the annual budget, reviews management accounts at every meeting, maintains the risk register and holds the executive to account.
Governance & Accountability
Who runs CYEF, under what authority and with what oversight.
Everything a partner, funder or due-diligence reviewer needs in one place. The full policy pack is held by the Foundation and shared on request.
Legal status
Registration and legal form.
| Registered name | Chipukeezy Youth Empowerment Foundation |
|---|---|
| Legal form | Society, registered with the Registrar of Societies |
| Registration number | 50045 |
| Registered under | Registrar of Societies, Kenya |
| Operating since | 2017 |
| Registered address | Tala, Machakos County, Kenya |
| Institutional contact | info@chipukeezyfoundation.org · +254 748 390 908 |
A copy of the registration certificate and the governing document are available to partners and funders on request through the institutional contact above.
Oversight
How decisions are made and checked.
Named functional leads
Education operations, sport, monitoring, communications, finance and legal advisory each sit with a named person, so responsibility is traceable.
Separation of duties
The person who requests a payment never authorises it and never reconciles the account it came from.
Declared interests
Board members and staff declare interests annually. Anyone with an interest in a decision withdraws from it and the minutes record that they did.
Independent examination
Annual accounts are reviewed by an external accountant or auditor.
Political independence
CYEF's name, platforms and beneficiaries are never used to support a party, candidate or campaign. Public appointments held by CYEF representatives are kept separate.
Division of responsibility
How responsibility is divided across the foundation.
Defined leadership roles
Education operations, sport, communications, finance and advisory oversight each sit with a named lead, so it is clear who answers for what.
Partner-supported delivery
CYEF works through schools, community settings and specialist partners rather than presenting impact as a one-person effort.
Evidence-first reporting
Each program keeps its own records and field notes, which is what the annual reports are built from.
Responsible public profile
Leadership information is presented clearly, with roles separated across education operations, programs, monitoring, communications, finance, legal advisory and governance.
Monitoring & evaluation
Results-based delivery that can improve over time.
CYEF presents impact through program records, partner-supported activities, participant stories and evidence gathered from schools, sports activities, creative platforms and community outreach.
- Baseline and endline evaluations
- Feedback surveys in schools and programs
- Partner data and impact reports
- Community impact stories and testimonials
Evidence-led storytelling
The foundation combines verified program records with consented stories so donors and partners can understand both what changed and how that change happened.
Constitutional structure
What the governing document actually requires.
These are not intentions. They are the rules CYEF is bound by under the constitution filed with the Registrar of Societies and they can be checked against the published document.
| Provision | What the constitution requires | Rule |
|---|---|---|
| Office bearers | Chairperson, Vice-Chairperson, Secretary, Assistant Secretary and Treasurer, elected at the annual general meeting and eligible for re-election | 4 |
| Committee | All office bearers plus four further members. Meets at least once every three months. Quorum is half the members | 6 |
| Trustees | Not fewer than two, appointed at the annual general meeting for three-year terms, holding land and investments in the Foundation's name | 10 |
| Annual general meeting | Held no later than 31 December each year. Twenty-one days' written notice, with the annual statement of account sent alongside it | 8 |
| Auditor | Appointed annually by the general meeting. May not be an office bearer or a committee member | 11 |
| Payment authority | No payment leaves the bank account without a committee resolution. Cheques are signed by the Treasurer or by two appointed office bearers | 12 |
| Petty cash | Capped at KES 500, with proper accounts kept | 12 |
| Suspension for misuse of funds | The committee may suspend any office bearer it has reasonable cause to believe is not accounting properly and must report it to a general meeting within two months | 12 |
| Financial year | 1 January to 31 December | 12 |
| Amending the constitution | A half majority at a general meeting, plus the prior written consent of the Registrar | 14 |
| Inspection | Books of account and the member list are open to any officer or member on seven days' written notice | 16 |
Named office bearers, committee members and trustees are being confirmed and will be published here. The full Constitution and Rules is available to partners and funders on request.
Registered objectives
What CYEF is registered to do.
The ten objectives entered on the register. A funder checking whether an activity falls inside the Foundation's mandate looks here.
Identifying talented young people and linking them to institutions that can develop those talents
Campaigning against drug and alcohol abuse
Carrying a message of zero tolerance to drug and substance abuse across the country
Uniting communities and campaigning against tribalism
Connecting and empowering communities to raise economic standards
Advancing education by establishing schools, training centres, colleges, universities and medical centres
Creating an environment where young people, women and children can share their views and discover their talents
Establishing humanitarian centres, including rehabilitation and compassion centres
Creating awareness of alcohol and drug abuse
Engaging those affected in activities that keep them away from the idleness that leads to drug abuse
Reports & financials
Accountability documents.
| Document | What it contains | Status |
|---|---|---|
| Registration certificate | Proof of legal registration and the registering authority. | On request |
| Constitution and Rules | The full governing document as filed with the Registrar of Societies, covering objectives, membership, office bearers, committee, trustees, meetings, auditor, funds, amendment and dissolution. | On request |
| Annual report | Programme highlights, outcomes, partner notes and priorities for the year ahead. | On request |
| Financial statements | Income and expenditure, use of funds and independent examination. | On request |
| Organisation chart | Reporting lines across education operations, sport, finance and communications. | On request |
| Indicator tracking table | Output and outcome indicators, baseline and endline plans, feedback tools and reporting cadence. | On request |
Documents marked on request are shared with partners and funders carrying out due diligence. Email info@chipukeezyfoundation.org and state which you need.
Raise something
Concerns, complaints and disclosures.
Safeguarding concerns go to the safeguarding contact and are acted on the same day. Complaints about CYEF's work are acknowledged within five working days and answered within thirty. Serious wrongdoing can be reported confidentially under the whistleblowing policy and anyone reporting in good faith is protected.